Microsoft office excel 2007 if function free. How to Use Excel IF Function Examples

Looking for:

Nested IF in Excel – formula with multiple conditions 

Click here to DOWNLOAD

     

Import data from data sources (Power Query).How to use IF function in excel (A Complete Guide ) | WPS Office Academy

 

Here's a typical example of Excel If with multiple conditions. Supposing you have a list of students in column A and their exam scores in column B, and you want to classify the scores with the following conditions:. And now, let's write a nested IF function based on the above criteria. It's considered a good practice to begin with the most important condition and keep your functions as simple as possible.

Our Excel nested IF formula goes as follows:. I've heard some people say that Excel multiple If is driving them crazy : Try looking at it at a different angle:. If the condition of the 1st If function is not met, then test the 2nd If statement, and so on.

Here's another typical task: the unit price varies depending on the specified quantity, and your goal is to write a formula that calculates the total price for any amount of items input in a specific cell. In other words, your formula needs to check multiple conditions and perform different calculations depending on what amount range the specified quantity falls in:. This task can also be accomplished by using multiple IF functions. The logic is the same as in the above example, the only difference is that you multiply the specified quantity by the value returned by nested IFs i.

As you understand, this example demonstrates only the general approach, and you can easily customize this nested If function depending on your particular task. For example, instead of "hard-coding" the prices in the formula, you can reference the cells containing those values cells B2 to B6.

This will enable your users to edit the source data without having to update the formula:. Or, you may want to include an additional IF function s that fixes an upper, lower or both bounds of the amount range. When the quantity is outside the range, the formula will display an "out of the range" message.

For example:. The nested IF formulas described above work in all versions of Excel. Advanced Excel users that are familiar with array formulas , can use this formula that basically does the same thing as the nested IF function discussed above. Though the array formula is far more difficult to comprehend, let along to write, it has one indisputable advantage - you specify the range of cells containing your conditions rather than referencing each condition individually.

This makes the formula more flexible, and if your users happen to change any of the existing conditions or add a new one, you will only have to update a single range reference in the formula. As you have just seen, there is no rocket science in using multiple IF in Excel. The following tips will help you improve your nested IF formulas and prevent common mistakes. In Excel - Excel , you can nest up to 64 IF functions.

In older versions of Excel and lower, up to 7 nested IF functions can be used. However, the fact that you can nest a lot of IFs in one formula doesn't mean you should. Please keep in mind that each additional level makes your formula more difficult to understand and troubleshoot. If your formula has too many nested levels, you may want to optimize it by using one of these alternatives.

The Excel nested IF function evaluates the logical tests in the order they appear in the formula, and as soon as one of the conditions evaluates to TRUE, the subsequent conditions are not tested. In other words, the formula stops after the first TRUE result. Let's see how it works in practice. The formula tests the first condition, and because is greater than , the result of this logical test is also TRUE.

Consequently, the formula returns "Satisfactory" without testing other conditions. You see, changing the order of IF functions changes the result:. To watch the logical flow of your nested IF formula step-by-step, use the Evaluate Formula feature located on the Formula tab, in the Formula Auditing group.

The underlined expression is the part currently under evaluation, and clicking the Evaluate button will show you all the steps in the evaluation process. One of the main challenges with nested IFs in Excel is matching parenthesis pairs.

If the parentheses do not match, your formula won't work. Luckily, Microsoft Excel provides a couple of features that can help you to balance the parentheses when editing a formula:. For more information, please see Match parenthesis pairs in Excel formulas. When building logical tests of your nested IF formulas, remember that text and numbers should be treated differently - always enclose text values in double quotes, but never put quotes around numbers:.

Because is a number and "" is a numeric string, which are two different things. When building a formula with multiple nested IF levels, you can make the formula's logic clearer by separating different IF functions with spaces or line breaks. Excel doesn't care about extra spacing in a formula, so you may not worry about mangling it. Then, expand the formula bar as much as needed and you will see that your nested IF formula has become much easier to understand.

To get around the limit of seven nested IF functions in Excel and older versions and to make your formulas more compact and fast, consider using the following alternatives to nested Excel IF functions. This is how you use an If formula in Excel with multiple conditions. I thank you for reading and hope to see you on our blog next week.

Nested If Excel statements. Table of contents. Would like some advice about a nested IF formula. Please try the following formula -. If you fix errors in your formula:. If this is not what you wanted, please describe the problem in more detail. Carefully read the first paragraph of this article above. There is an answer to your question. I am trying to do a nested if, and it is telling me I have too many arguments.

In cell w2, i am inputting the word "yes", "no", or "probation". I wrote this formula. I am not sure where I have an error, Please help. You can learn more about IF function syntax in Excel in this article on our blog.

You can use this formula:. Hi Thanks for an excellent article. I have successfully managed to get the correct results for the first 3 conditions below.

Swap last two conditions in nested IF function :. Qty Value Rate Rate 2 Required 18, 25,96, - 21, 14,15, 65 What do you want to calculate exactly? Your question is not entirely clear, please specify.

But which cell it shows in column B should depend on both the value of the number and the cell in column A it was entered into. If A1 is lower than 0 then the number is displayed in B3. If A1 is then the number is displayed in B1. If A1 is over then the number is displayed in B2. If A2 is lower than 0 then the number is displayed in B1.

If A2 is then the number is displayed in B2. If A2 is over then the number is displayed in B3. If A3 is lower than 0 then the number is displayed in B2. If A3 is then the number is displayed in B3. If A3 is over then the number is displayed in B1. You can use multiple conditions in a nested IF formula :. This is the formula for cell B1. I also suggest carefully reading the recommendations in the article above. You can also nest multiple IF functions together in order to perform multiple comparisons.

In the above illustration, instead of returning a text result, we are going to return a mathematical calculation. Note: If you are going to use text in formulas, you need to wrap the text in quotes e. You can always ask an expert in the Excel Tech Community or get support in the Answers community.

Calculation operators and precedence in Excel. Use nested functions in a formula. Using IF to check if a cell is blank.

Video: Advanced IF functions. IFS function Microsoft , Excel and later. Advanced IF functions - Working with nested formulas and avoiding pitfalls.

Training videos: Advanced IF functions. AND function. OR function. Overview of formulas in Excel. How to avoid broken formulas. Detect errors in formulas.

Logical functions. Excel functions alphabetical. Excel functions by category. Table of contents. Next: Common uses of functions. Need more help? Expand your skills. Get new features first.